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Converting Microsoft Word documents for use with TimeCoder


Michael Farris
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Getting a transcript from a word document through TimeCoder to a point where you can create clips from it in TrialDirector. TimeCoder cannot open anything other than .asc, .trn, .ami, or .txt files so the first thing to do open your file in word, go to file/save as, and select Plain Text. TimeCoder can only read icon from the ASCII set of characters.​

 

 

 

 

TS00051-001.png

 

 

 

 

 

Now that it is saved as a Plain Text file, the file extention should be shown as a .txt file and be openable in notepad and TimeCoder. If you are in TrialDirector 6, TimeCoder can be accessed from tools menu at the top of the screen and is located about halfway down the list.​​

 

​TS00051-002.png​​​

 

 

 

 

 

When TimeCoder opens, the first thing you will see is a pop-out window for opening up an already built .cms file. Since we don’t have one set up yet, close that window and select the tools menu and you should see two options labeled Apply Word Wrapping and Apply Page/Line Formatting.

 

 

 

 

 

 

 

 

TS00051-003.png

 

 

 

 

 

First thing you want to do with your newly created .txt file is to open up the Apply Word Wrapping option, click the browse button under the input path and filename text box, select the .txt file you would like to use, and click next. The next screen allows you to change the amount of characters that would be shown on each line of text. This number should be set to 60 for best results. After changing those settings, hit next, set the location you want the file to be saved as well as the name for the file, click next again, and then select format. Now go up the tools menu and open up the Apply Page/Line Formatting option and select the file you created in the last step. After you find the file and hit next you should see a screen that has a first page field and a lines per page field. The first page option should say 1 and the lines per page field should say 25. These are the standard settings for an ASCII transcript. After that is set, set the name and save location for the file, hit next, and click the format button.

 

 

 

TS00051-004.png

 

 

 

TS00051-005.png

 

 

Now that both of those options are taken care of you can go to file/create a new Digital Video Transcript, choose your newly created txt file, make sure the deposition information fields are filled out on the next screen, hit next a few times until you see a list of options for client id, job number, and so forth and make sure those are filled out if you have that information, and then hit create.

 

 

TS00051-006.png

 

 

Once your new transcript is showing on the bottom half of the screen it is time to add your multimedia file to TimeCoder. To do this first open the multimedia menu, select multimedia manager, add files, browse out to the file or files you want to add, and hit ok.

 

 

Scroll down through your transcript until you see the first line of spoken word and click on it to highlight the line. Click on the pause button to queue up the audio/video playback and click on the circle to the left of the button to enable timecoding. When you are ready to timecode click play and press spacebar whenever the audio gets to the end of a line.

 

 

TS00051-007.png

 

 

Scroll down through your transcript until you see the first line of spoken word and click on it to highlight the line. Click on the pause button to queue up the audio/video playback and click on the circle to the left of the button to enable timecoding. When you are ready to timecode click play and press spacebar whenever the audio gets to the end of a line.

 

 

​TS00051-008.png

 

 

When you are done timecoding your document, go to file/export to and select TrialDirector Case File .cms. Choose what you want it to be called and where it should be saved and click export on the next screen.

 

 

 

TS00051-009.png

 

 

 

After the export is completed you can close out of TimeCoder and go back to TrialDirector.

 

​

 

 

To get your new .cms file into TrialDirector click the transcript manager option at the bottom of the screen, open the transcript menu at the top, choose import transcripts from/Synchronized Transcripts, and find where you saved it in TimeCoder. The next screen lets you copy the audio/video files into your actual case location. Going through the prompts should also have an option for indexing the transcripts which makes it searchable. After all of that is done you should now see your deposition listed on the left side of the transcript manager. If you press the plus button next to the name of the transcript you should see your transcript file, the various audio/video parts for the transcript, and a clip for playing back the entire transcript.

 

 

 

To create a new clip of your transcript double click on the transcript you want a clip of, highlight the text of the transcript you want to make a clip of, right click and select the create new clip from selected text. You should see a new clip show up in the list on the left-hand side of the screen. By default, TrialDirector creates its own names for clips and uses the first line of the clip as the description. To edit these fields, right click on the clip in the list on the left and select properties. The name of the clip should be something short and simple. For instance, if your deponent was named John Smith, the first clip you make could be named JS-01 and the description could be something short to explain what people are talking about during that clip. If they are talking about the weather, you can call the clip weather.

 

 

 

To view your clip in presentation mode, click the blue presentation mode button at the top middle of the screen and when presentation mode opens you can start typing the name of the clip and what you type should show up in the bottom right corner of the screen. Press the enter key and, depending on your settings for digital video transcript, the video will either start playing automatically with scrolling text at the bottom of the screen or you might need to double click on the video to get it to play.​

 

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Getting a transcript from a word document through TimeCoder to a point where you can create clips from it in TrialDirector. TimeCoder cannot open anything other than .asc, .trn, .ami, or .txt files so the first thing to do open your file in word, go to file/save as, and select Plain Text. TimeCoder can only read icon from the ASCII set of characters.​

 

 

 

 

TS00051-001.png

 

 

 

 

 

Now that it is saved as a Plain Text file, the file extention should be shown as a .txt file and be openable in notepad and TimeCoder. If you are in TrialDirector 6, TimeCoder can be accessed from tools menu at the top of the screen and is located about halfway down the list.​​

 

​TS00051-002.png​​​

 

 

 

 

 

When TimeCoder opens, the first thing you will see is a pop-out window for opening up an already built .cms file. Since we don’t have one set up yet, close that window and select the tools menu and you should see two options labeled Apply Word Wrapping and Apply Page/Line Formatting.

 

 

 

 

 

 

 

 

TS00051-003.png

 

 

 

 

 

First thing you want to do with your newly created .txt file is to open up the Apply Word Wrapping option, click the browse button under the input path and filename text box, select the .txt file you would like to use, and click next. The next screen allows you to change the amount of characters that would be shown on each line of text. This number should be set to 60 for best results. After changing those settings, hit next, set the location you want the file to be saved as well as the name for the file, click next again, and then select format. Now go up the tools menu and open up the Apply Page/Line Formatting option and select the file you created in the last step. After you find the file and hit next you should see a screen that has a first page field and a lines per page field. The first page option should say 1 and the lines per page field should say 25. These are the standard settings for an ASCII transcript. After that is set, set the name and save location for the file, hit next, and click the format button.

 

 

 

TS00051-004.png

 

 

 

TS00051-005.png

 

 

Now that both of those options are taken care of you can go to file/create a new Digital Video Transcript, choose your newly created txt file, make sure the deposition information fields are filled out on the next screen, hit next a few times until you see a list of options for client id, job number, and so forth and make sure those are filled out if you have that information, and then hit create.

 

 

TS00051-006.png

 

 

Once your new transcript is showing on the bottom half of the screen it is time to add your multimedia file to TimeCoder. To do this first open the multimedia menu, select multimedia manager, add files, browse out to the file or files you want to add, and hit ok.

 

 

Scroll down through your transcript until you see the first line of spoken word and click on it to highlight the line. Click on the pause button to queue up the audio/video playback and click on the circle to the left of the button to enable timecoding. When you are ready to timecode click play and press spacebar whenever the audio gets to the end of a line.

 

 

TS00051-007.png

 

 

Scroll down through your transcript until you see the first line of spoken word and click on it to highlight the line. Click on the pause button to queue up the audio/video playback and click on the circle to the left of the button to enable timecoding. When you are ready to timecode click play and press spacebar whenever the audio gets to the end of a line.

 

 

​TS00051-008.png

 

 

When you are done timecoding your document, go to file/export to and select TrialDirector Case File .cms. Choose what you want it to be called and where it should be saved and click export on the next screen.

 

 

 

TS00051-009.png

 

 

 

After the export is completed you can close out of TimeCoder and go back to TrialDirector.

 

​

 

 

To get your new .cms file into TrialDirector click the transcript manager option at the bottom of the screen, open the transcript menu at the top, choose import transcripts from/Synchronized Transcripts, and find where you saved it in TimeCoder. The next screen lets you copy the audio/video files into your actual case location. Going through the prompts should also have an option for indexing the transcripts which makes it searchable. After all of that is done you should now see your deposition listed on the left side of the transcript manager. If you press the plus button next to the name of the transcript you should see your transcript file, the various audio/video parts for the transcript, and a clip for playing back the entire transcript.

 

 

 

To create a new clip of your transcript double click on the transcript you want a clip of, highlight the text of the transcript you want to make a clip of, right click and select the create new clip from selected text. You should see a new clip show up in the list on the left-hand side of the screen. By default, TrialDirector creates its own names for clips and uses the first line of the clip as the description. To edit these fields, right click on the clip in the list on the left and select properties. The name of the clip should be something short and simple. For instance, if your deponent was named John Smith, the first clip you make could be named JS-01 and the description could be something short to explain what people are talking about during that clip. If they are talking about the weather, you can call the clip weather.

 

 

 

To view your clip in presentation mode, click the blue presentation mode button at the top middle of the screen and when presentation mode opens you can start typing the name of the clip and what you type should show up in the bottom right corner of the screen. Press the enter key and, depending on your settings for digital video transcript, the video will either start playing automatically with scrolling text at the bottom of the screen or you might need to double click on the video to get it to play.​

 

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